Job summary
We are looking for an administrator to join us as a research administrator in the NIHR Patient Recruitment Centre (PRC) based at the University Hospitals of Leicester NHS Trust on the Leicester General Hospital site.
This is an opportunity to join the Research & Innovation (R&I) department to work at our recently opened National Institute for Health Research (NIHR)-funded Patient Recruitment Centre (PRC) for commercial research.
This is a full time post, based at Leicester General Hospital. Travel may be required between sites within the Trust and to Primary Care locations within Leicestershire, Rutland and Northamptonshire to support departmental activities.
For this role you must be able to attend the office in person.
When sufficient applications have been received the advert will be closed so if you are interested please apply quickly since there is likely to be a lot of interest.
*Please ensure you can demonstrate in your application how you meet the criteria required for shortlisting that are marked as A (application)*
If you are interested in joining our team and require further information or an informal discussion please contact: Gail Melvin, PRC Research Business Manager, by email gail.melvin@uhl-tr.nhs.uk or telephone: 07950893428
Main duties of the job
All research facilities are designed to deliver clinical effectiveness, safety and a positive patient/volunteer experience in a consistent way.
As a research administrator you will provide administrative support to the PRC clinical delivery team and PRC Research Business Manager.
The team set-up, recruit participants and deliver a range of commercial research studies across clinical specialties.
The post-holder will be allocated to the PRC at LGH.
Travelling across UHL 3 sites (Leicester Royal Infirmary, Leicester General Hospital and Glenfield Hospital) may be required.
About us
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children's Hospital and run one of the country's leading heart centres.
Our team is made up of more than 14,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide 'Caring at its best' and our staff have helped us create a set of values that embody who we are and what we're here to do. They are:
o We focus on what matters most
o We treat others how we would like to be treated
o We are passionate and creative in our work
o We do what we say we are going to do
o We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience.
About the University Hospitals of Leicester NHS Trust (leicestershospitals.nhs.uk)
Job description
Job responsibilities
To accurately undertake word processing, produce PowerPoint presentations, Excel spreadsheets and administration as required.
To process routine enquires and correspondence in a timely and accurate manner, including drafting response letters, under the guidance of designated members of the management team.
To enter details from case report forms, questionnaires, etc. onto the research management databases in order to collate statistics for reports.
Responsible for the organisation, co-ordination of meetings, including minutes, liaising with internal staff at all levels and external bodies as appropriate and working cross site as required.
Arrange meetings on behalf of a study team and Principal Investigator, and organise research participant appointments and transport.
To receive telephone calls and visitors, including research participants to the department, and to handle general enquiries and refer callers to the appropriate individual, departments or hospitals.
To undertake photocopying.
To maintain effective working systems to aid the prioritising of work inclusive of managing an active bring forward system.
Responsibility for the management and maintenance of an efficient filing system both manual and computer based.
To manage and deal effectively with all incoming post, e-mails and personalenquiries using initiative and knowledge to determine the necessary involvement.
To produce a high standard of work at all times, in particular when working under pressure, in order to meet deadlines.
To liaise with all levels of staff to ensure effective communication is maintained.
Job description
Job responsibilities
To accurately undertake word processing, produce PowerPoint presentations, Excel spreadsheets and administration as required.
To process routine enquires and correspondence in a timely and accurate manner, including drafting response letters, under the guidance of designated members of the management team.
To enter details from case report forms, questionnaires, etc. onto the research management databases in order to collate statistics for reports.
Responsible for the organisation, co-ordination of meetings, including minutes, liaising with internal staff at all levels and external bodies as appropriate and working cross site as required.
Arrange meetings on behalf of a study team and Principal Investigator, and organise research participant appointments and transport.
To receive telephone calls and visitors, including research participants to the department, and to handle general enquiries and refer callers to the appropriate individual, departments or hospitals.
To undertake photocopying.
To maintain effective working systems to aid the prioritising of work inclusive of managing an active bring forward system.
Responsibility for the management and maintenance of an efficient filing system both manual and computer based.
To manage and deal effectively with all incoming post, e-mails and personalenquiries using initiative and knowledge to determine the necessary involvement.
To produce a high standard of work at all times, in particular when working under pressure, in order to meet deadlines.
To liaise with all levels of staff to ensure effective communication is maintained.
Person Specification
Training & Qualifications
Essential
- RSA II Typing, or equivalent keyboard skills
- GCE / O'Level / GCSE or equivalent English Language and Maths qualification
Experience
Essential
- Working in an administration and/or research environment
- Computer databases
Desirable
Skills
Essential
- Evidence of having worked effectively within a team
Desirable
Knowledge
Essential
- Microsoft Office packages including Outlook, Excel and Word
Person Specification
Training & Qualifications
Essential
- RSA II Typing, or equivalent keyboard skills
- GCE / O'Level / GCSE or equivalent English Language and Maths qualification
Experience
Essential
- Working in an administration and/or research environment
- Computer databases
Desirable
Skills
Essential
- Evidence of having worked effectively within a team
Desirable
Knowledge
Essential
- Microsoft Office packages including Outlook, Excel and Word
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
